Key Responsibilities Proposal & Estimating Support

• Respond to client briefs with detailed technical and creative proposals.
• Prepare and revise quotations for AV and event production services, ensuring accuracy and alignment with client needs.
• Support freelance PMs and Sales teams with pre production planning and documentation.
• Manage dry hire quoting and tracking to optimize resource utilization and revenue capture.

CAD & Visual Support

• Create and update technical drawings using Vectorworks and CAD to support proposals and client presentations.
• Collaborate with the Creative Team to supplement proposals with visuals that enhance client understanding and engagement.

Project Support

• Liaise with Sales, PMs, and Operations to ensure proposal accuracy and feasibility.
• Maintain organized documentation and ensure timely communication of updates and revisions.

Key Skills & Qualifications

• Proficiency in Vectorworks and CAD is essential.
• Strong attention to detail and ability to manage multiple proposals simultaneously.
• Familiarity with AV and live event production workflows.
• Excellent written and verbal communication skills.
• Ability to work under pressure and meet tight deadlines.
• Experience with technical diagramming and quoting tools.
• Strong collaboration skills across departments and functions.

Preferred

Familiarity with dry hire quoting, tracking, or resource management is preferred. Hands on experience with CAD / Vectorworks for creating technical drawings and visual support. Proven background in preparing quotations, proposals, and technical documentation for event production or related services.

3 5 years of Experience

Experience in an Estimating, Technical Coordinator, or similar role within the AV, events, or live production industry.